Secretariat Manager

Placed: 14/06/17
Region: United Kingdom
Category: Jobs


Content of the advertisement:

This exciting job opportunity, as the FSA Secretariat Manager within Private Office, will be stretching and demand flexibility on the part of the post holder to provide the highest level of customer service. 

The job holder will primarily provide a high quality proactive service to the FSA Board members, to make them feel supported in their role and the post holder will be expected to devote a substantial amount of time to developing and managing this relationship. 

The post will also work with the offices of the Chair and the Chief Executive to ensure Private Office continuously delivers the highest standard of service to all its customers. 
This post works closely with the Chair, Deputy Chair, Chief Executive and Board members as well as members of the Executive Management Team (EMT). 

It will provide a holistic view of the work of the FSA and a good background on how the FSA works. 

There will be a key challenge for the post in establishing a good credible working relationship and level of communication with Board members, CE, EMT and other senior managers to enable the functions of the post to be carried out effectively. 

This job holder will provide professional and reliable administrative and logistical support to the Board members. 

The post holder will have a key role in ensuring the annual 4 Board meetings, and 2 Retreats at venues across the country run smoothly. This includes the preparation of Board papers and the logistics of Board events. 

The post holder will be expected to work on their own initiative in updating information about the Board members and Board meetings on the internet and intranet, in addition to proactively responding to Board related correspondence. 

The post will be responsible for proactively identifying information / issues for the weekly Board update. 

The post will also act as the Secretariat for the Audit and Risk Assurance Committee of the FSA Board. 

The Food Standards Agency is a non-ministerial department of 1200 people, with a big vision – to drive change in the food system so that it delivers “food we can trust”. 

This post is office-based, but there is some scope for occasionally working from home. 

In 2018 the FSA will move from its current London office, Aviation House, to Clive House, Petty France. 
Person specification
Essential criteria for this post include: excellent organisational and administrative skills; good interpersonal skills, ability to build effective working relationships and act as an ambassador for the Private Office; sound judgement and confidence to take decisions autonomously; and a commitment to Equal Opportunities and cultural awareness. 

It would be desirable for the job holder to have: an understanding of how a Board and Committees function; previous experience of minute taking; project management skills. 
Competencies
We'll assess you against these competencies during the selection process:
Managing a quality service
Collaborating and partnering
Seeing the big picture
Making effective decisions
Delivering value for money
Delivering at pace

Price / Salary: £30,050 - £35,000