Personal Assistant

Placed: 14/06/17
Region: United Kingdom
Category: Jobs


Content of the advertisement:

 
Who we are
Vizeum’s ambition is to be the most exciting place to work for, and to work with, in the industry. We understand that the relationship between consumers, media and technology has fundamentally altered the way brands interact and communicate with their consumers. We believe that in order to navigate this new communications landscape we need to be our clients’ most innovative partner. This thought is central to the way we operate with our clients and run our business.
The role
We're currently looking for 2 Personal Assistants to support members of the Vizeum Leadership Team. You'll need to be a strong communicator with a 'can do' attitude and excellent attention to detail.
Main Responsibilities
Extensive diary management Organisation of meetings
Identification of clashes & proactively action
Booking rooms for all meetings (internal & external)

General administration Booking Travel and refreshment arrangements, where appropriate
Timesheet & Expenses processing
Meet & greet internal & external guests of all seniority
Creating travel itineraries
Filing – paper & electronic
Creation of email groups, where appropriate
Process all internal requests for Brand Ocean (PO’s)
Manage Vizeum Bronze Command Business Continuity Plan

Email & telephone management Fielding telephone calls
Taking detailed messages and responding as appropriate
Liaising with clients, media owners & internal senior management & their PA’s within the DentsuAegis Network

Inbox management
Producing required documents/correspondence in Powerpoint, Word or Excel, to a high standard
Handling of highly confidential client and staff information
Providing holiday cover for the support team
Organisation of any Vizeum events (Company Away Day & Sports & Social) working with the Leadership team
Build a good working relationship with facilities team
The Ideal Candidate
Microsoft Outlook skills are essential
Microsoft Office Package skills
Excellent attention to detail
Effective time management skills with an ability to multi-task and prioritise
Excellent written and spoken English
Strong communication skills and confidence in dealing with Senior Executives
Positive ‘can do’ attitude
Flexible and enthusiastic
Takes pride in work and willing to go the extra mile
Resilient and reliable
About Dentsu Aegis Network
Dentsu Aegis Network is Innovating the Way Brands are Built for its clients through its best-in-class expertise and capabilities in media, digital and creative communications services.With consumers more connected, through a range of devices, than ever before, the era of media convergence is presenting many opportunities as well as a new, complex media eco-system. From identifying who the consumers are, to how they make their decisions. 
Dentsu Aegis Network is made up of nine global network brands - Carat, Dentsu, Dentsu media, iProspect, Isobar, mcgarrybowen, MKTG, Posterscope and Vizeum and supported by its specialist/multi-market brands. Dentsu Aegis Network is Innovating the Way Brands Are Built for its clients through its best-in-class expertise and capabilities in media, digital and creative communications services. Offering a distinctive and innovative range of products and services, Dentsu Aegis Network is headquartered in London and operates in 145 countries worldwide with over 30,000 dedicated specialists. 
We value the strength diversity brings to our business and are working hard to build a more inclusive workplace through partnerships with Stonewall, Business Disability Forum and Business in the Community’s race and gender equality campaigns. We are happy to discuss all flexible and agile approaches to working for all our roles – we can’t promise we will be able to offer you everything you want or need but we do promise to discuss it with you openly and honestly.
If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you. 
Package Description
We offer everything you would expect a global corporation to provide including competitive pension plans, income protection, life assurance, critical illness cover and season ticket loan. We are committed to creating a great environment for all of our employees. As well as the little perks such as team days out, kitchens stocked with free fruit, teas and coffee in the office, we strongly support a work-life balance and encourage agile working across the business. Our working parents are eligible for up to 20 weeks paid leave, including dads and co-parents and we also offer lifestyle benefits such as corporate-rate gym membership, childcare vouchers and Corporate Social Responsibility (CSR) days to use working for charitable causes each year. You always get your birthday off and we have a great holiday allowance scheme allowing you to buy or sell holiday too!

Price / Salary: Competitive