Diary Secretary and Correspondence Coordinator x 2 roles

Placed: 14/06/17
Region: London
Location: London
Category: Jobs


Content of the advertisement:

The Diary Secretary and Correspondence Coordinator (DSCC) has responsibility for the management of the Chair and Deputy Chairs’ diaries or the Chief Executive’s diary, as well as processing official correspondence and invitations. Private Office is a fast moving and exciting environment, at the very heart of the FSA. The work is varied and can be demanding, requiring good judgement and analytical skills. The role often involves working to tight deadlines, but it is also interesting, challenging and stretching. Due to the holistic nature of the work, there is the need to be able to grasp key issues quickly and prioritise workloads. 

A key challenge for the DSSC will be in working with the Private Secretaries in Private Office to ensure that diary time is used effectively and that meeting requests are appropriately prioritised. The post will ensure that requests for information from the Office are suitably and effectively followed-up. The post will also work with the wider Private Office team to share, as appropriate, diary information to avoid unnecessary duplication and to explore ways of working more effectively together. 

In conjunction with the other DSCC, as well as the Parliamentary Business and Correspondence Manager, the post will help Private Office maintain a strong performance in meeting Whitehall correspondence targets. 

The Food Standards Agency is a non-ministerial department of 1200 people, with a big vision – to drive change in the food system so that it delivers “food we can trust”. 

This post is office-based, but there is some scope for occasionally working from home. 

In 2018 the FSA will move from its current London office, Aviation House, to Clive House, Petty France. 
Person specification
With responsibility for official FSA correspondence, excellent written English and the ability to articulate clearly are essential skills for this role, together with good IT skills and a high level of planning and organisational skills. You will be able to work in a fast paced environment to tight deadlines, with attention to detail across all areas of your work. 

You will have good interpersonal skills and the ability to build effective working relationships. Diplomatic skills and the ability to maintain confidentiality are therefore key to this role. 

You will be able to develop and support team members and be committed to equal opportunities and cultural awareness. 

Project Management skills and previous Private Office experience are desirable. 
Competencies
We'll assess you against these competencies during the selection process:
Managing a quality service
Delivering at pace
Seeing the big picture
Making effective decisions
Leading and communicating
Collaborating and partnering

Price / Salary: £25,250 - £29,500