Office Administrator

Placed: 26/11/17
Region: Norfolk
Location: Norwich
Category: Jobs


Content of the advertisement:

The main purpose of the role is to provide administrative support to the Regional office and Operational Contracts/ Services as required

- Reception and telephone responsibility
- Type and word/excel process various documents and electronic information
- Provide admin support to contracts staff, managers and visitors
- Monitor local and trade press for advertisements for invitations to tender and liaise with Operations Manager
- Maintain hard and electronic filing systems
- Manage, organise and update relevant data using the relevant applications
- Arrange and where necessary participate in meetings, taking minutes, arrange refreshments
- General office duties, e.g. inbound/outbound post, faxes, filing, printing, photocopying, office tidiness, etc
- Receiving and collating information generated through the department
- Maintaining the stationery and office provision supply
- Maintain petty cash and server back up, if required
- Photocopy/scan all relevant information and distribute as appropriate to head office and other sites
- Complete mail merges and prepare information ready for distribution to residents
- Produce Resident Information Packs (MS Publisher)
- Assist as directed with production of tender submissions
- Support production of marketing material, web site updates and external communications
- Assist in ensuring compliance with Health, Safety & Environmental Policies and Procedures
- Ensure that day to day supplies and services to the office are maintained including refreshments, milk etc.
- Undertake such other duties as may be reasonably allocated by line manager

Education/Qualifications

Essential

Desirable

Educated to GCSE level or equivalent

Advanced skills in MS Office i.e. excel, word, publisher, Internet Explorer, Powerpoint.

Advanced skills in word, excel and outlook, Internet Explorer

Microsoft Office Packages

Experience

Previous experience within an admin based role

Previous experience within construction / Public sector

Dealing with telephone enquiries

Organised and efficient administration skills

Experienced administration/ contract management background

Skills and Attributes

First rate communication skills (verbal and written)

Computer Literate

Excellent knowledge of all MS Office packages Confidence and willingness to suggest ways to improve our service delivery

Key Attributes

- · Professional appearance and manner
- · Organised and methodical
- · Confident
- · Self motivated
- · Enthusiastic
- · Flexible & adaptable
- · Good team member, whilst still happy to work alone
- · Good Communicator / strong Customer Services skills
- · Literate, articulate and numeric
- · Can do attitude with excellent attention to detail and accuracy

Price / Salary: £15500 - £16000/annum