Administrative Assistant – Credit Control & Commercial Department

Placed: 29/11/17
Region: United Kingdom
Category: Jobs


Content of the advertisement:

Administrative Assistant Credit Control & Commercial Department
Manchester, Greater Manchester
£Negotiable DOE

As the UKs largest independent drinks wholesaler, LWC Drinks strive to deliver the best customer service in the industry, as well as an impressive portfolio of beers, wines, spirits and soft drinks. Theyre now looking for an Administrative Assistant to join their team.

Objectives of the job:

To assist with the smooth running of the Group Credit Control and Commercial Function with a flexible attitude and excellent attention to detail.

You will also be involved with:

- Keeping accurate updated records and inputting correct information on request
- Processing invoices and month end processes
- Maintaining and updating Assets purchased by the company for customers
- Preparing and assisting in increasing the customers credit facilities and terms and answering any questions regarding the increases

Main Duties:

- Responsibility for writing all equipment agreements, with a 3 day turn-around time, and emailing to the Area Sales Managers/Sales Managers where applicable
- Reconcile the Asset Nominal ledger to ensure this balances by month end
- Open asset accounts on the sales ledger and raise invoices/credit for fridges to the ledgers
- Request signed contracts from Depots/Account Managers for all assets purchased as per the Asset rules set by HOCC and HOC
- Prepare and review all Credit Limit increases for signature by Managers with a 3 day turn-around time. Once signed, email to the relevant Credit Controller and increase accordingly on Trinity
- Understand Creditsafe reports and pass adverse information to HOCC
- Follow the Company Credit Control Policy
- Keep accurate records on Credit Increases and Asset Agreements. Any declined increases or agreements need to be recorded for later review by Managers
- Keep spreadsheets with Fridge Agreements created and Increases processed
- Set up new accounts on trinity via GUI
- Review on a weekly basis, the write offs for assets, sale performance of customers with assets, and escalate accordingly
- With the Credit Manager, review the performance of fridges and escalate any issues involved in the day to day running
- Set up and delete write off for assets where applicable
- Build good relationships with Internal Customers and Managers and have the ability to communicate clearly with them. To be aware of different types risk to the company in regards to credit and asset management
- Responsible for coding month end invoices and passing them to the Purchase Ledger
- Clear any outstanding and pending issues relating to Credit Increases and Asset in the inboxes
- Release orders through HOCC with input from Credit Manager
- Have full responsibility for the LWC Drinks email address

Key Skills:

- Excellent attention to detail and accurate record keeping
- Flexible work approach, and the ability to work to tight deadlines and under pressure
- Keep accurate records and good numerical skills
- Understand processes and where this fits within the businesses needs
- Ability to read Credit Reports/Balance Sheets/Land Reg Reports/Consumer reports
- An understanding of, and the ability to reconcile Nominal Codes
- Intermediate/Advanced Microsoft Excel skills for spreadsheets and records
- Use Trinity/Gui, Quote and Diver systems
- Good teamwork skills
- Good time management and communication skills
- The ability to work under pressure/prioritise own workload
- The ability to escalate problems/issues and request assistance from Managers and Internal customers to achieve results



This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Additional Keywords: Administrative Assistant, Credit Control & Commercial Department, Credit Control Administrator, Credit Control Assistant, Accounts Assistant, Accounts Administrator, Finance Assistant, Finance Administrator