Accounts Administrator

Placed: 06/12/17
Region: Manchester
Location: Didsbury
Category: Jobs


Content of the advertisement:

Working with the divisional stake holder's e.g business unit managers to ensure all jobs are invoiced with correct details and in a timely manner on monthly basis as per agreed invoicing target. Deal with customer queries to ensure, that the customer is satisfied and receives an excellent level of customer service. Creating new contracts following company procedures to ensure all required documents are provided from the business prior to the job is being undertaken. Communication with the divisional stakeholders to ensure any queries regarding WIP, invoicing or Contracts are dealt promptly.

Main Duties and Responsibilities:

Invoicing & Debt in query:

* Generate accurate invoices using in-house application, ensure invoices are raised with PO's and against correct clients addresses to minimise credit notes associated with incorrect invoicing (PO lacking, address wrong etc)

* Update existing invoicing reconciliations and payment schedules/invoicing grids
* Review WIP files to identify work ready for invoicing
* Compile credit notes backup and forward for review and approval
* Customer liaison - follow up, queries or questions re invoicing, contracts or POs.

* Resolve queries & assist on collection from third party clients for the Divisions using both telephone contact and written correspondence
* Manage the assigned debt in query using varied techniques to improve the ageing profile and minimise the cost implication associated with bad debt provisions.
* Liaise with Credit control regarding disputed debts on a regular basis to ensure prompt resolution.
* Be a single point of contact for the business stakeholders and monitor all live queries ensuring the queries are followed in a timely manner and processes are followed.
* Assist Line Manager and business stakeholders to help prioritise the queries resolution by aged & value
* Communicate with business stakeholders regarding up-coming bad debt provision risk.

Contract Administration:

* Create new contracts and amend existing contracts following company procedures
* Manage contracts responsible for data accuracy
* Subsequently coordinate contract changes and manually update fees and hours
* Responsible for closing contracts which are finished

Reporting/Analysis/Data Correction:

* Assist finance department in the preparation of weekly reports and related reports as assigned
* Using and understand WIP file
*

Deliverables:

* Accurate data on invoicing & contract creation
* Full utilisation of jobs ready to be invoiced in line with invoicing targets
* Accurate management and reduction in value of WIP file
* Achieve debt in query targets
* Contribute to reduction of DSO KPI's
* Reduce the proportion of the disputed Accounts Receivable debt

Key Performance Measures:

* Accuracy on contract creation & invoicing
* KPI achievement on volume and quality of billing
* Process improvements
* Effectiveness of communication and customer focus
* Compliance with people policies
* Compliance with common processes
* H&S Compliance
* Code of Ethics

Experience & Skills Required:

* Proficient in IT: Microsoft Office- Excel at Pivot tables, Vlook-up's level, Excellent knowledge of BV systems: e.g AWI, JDE, Get Paid,
* Proven attention to detail
* Excellent organisation skills
* Strong Team player
* Able to work under tight deadlines.
* Focused on exceptional Customer service
* Excellent communication / interpersonal skills
* Initiative / logical thinker

Flexibility to deal with multiple priorities

Qualifications Required:

* 5 GCSE's - including Maths and English
* Ideally with or studying for AAT qualification or equivalent

Cordant is acting as an Employment Business in relation to this vacancy

Price / Salary: £14000 - £15000/annum