Contracts Administrator

Placed: 07/12/17
Region: Berkshire
Location: Slough
Category: Jobs


Content of the advertisement:

I am looking for a Contracts Administrator for a large telecommunications and transport company with offices based in Slough on a permanent basis. The role is working in their team and will be directly supporting the Senior Commercial Manager.

Reporting to the Commercial Manager, they are fully accountable for closing off Jobs entered on the system liaising with works controller following up purchase orders through to invoices and reconciliation. They provide an indispensable service to the commercial and finance team, underpinning the wider financial stability of the business through their robust processes and systems.

The main duties of the Contracts Administrator will include raising self-bill invoices on behalf of suppliers, entering and matching to invoices, approving the invoice for payments, reconciling supplier statements. The Contracts Administrator will work as part of the commercial and finance team. However, they may work independently in the organisation.

The role of a Contracts Administrator is to provide a professional and efficient service to the Commercial function, monitoring how much is owed at all times and providing accurate financial information to the Commercial Manager as needed.

Outlined below are some standard duties that this job role entails.
Key responsibilities of Contracts Administrator can include any or all of the following:
Matching, entering Self-bills and invoices
Making payments
Processing sub-contractor back charges
Setting up of new supplier accounts and maintaining existing account details
Monitoring invoices raised to date with planned work and followup on unbilled jobs on the system. Review of WIP balance to convert into Cash.
Reconciliation of supplier statements and send confirmation of payment made by the company
Filing invoices, supplier statement and other documentation
Data entry
Being the first point of contact for all relevant enquiries
Preparation of weekly data, trend and analysis of both WIP and Sub-contract Accrual
Maintaining strong relationships with customers and suppliers
Reviewing systems and processes and making improvements where necessary

The Ideal Candidate:
Excellent communication skills
Solid team working skills
Self-disciplined and efficient, with a flexible and proactive nature
Experienced in intermediate Excel and Microsoft office packages
Demonstrable experience of working in accounts team
Ability to work to deadlines

Price / Salary: £22500 - £28500/annum