Executive Assistant

Placed: 08/12/17
Region: London
Location: London
Category: Jobs


Content of the advertisement:

Executive Assistant- London

Job Specification:

GL Hearn part of the Capita Group are looking for an experienced, skilled and motivated Executive Assistant to join their in team in London. The EA will provide a high level of support to the Head of the Division. The role will generally involve the day to day management for all phone and email correspondence and comprehensive diary management. So it's highly important that you are well organised and be able to manage multiple tasks efficiently and timely manner. You will need to be advanced in Excel, Word, Outlook and Powerpoint.

Key Responsibilities

PA Support:

Provide a high-level and confidential PA service to National Head of Development Group including:

* Organising all travel and accommodation arrangements and providing all relevant ticketing
* Preparing reports, PowerPoint presentations and Excel spreadsheets
* Develop/maintain good relationships with all Development Group staff, and the wider business but specifically Sector/Office Heads in support of National Head of Development Group
* Establish good working relationships with clients and other stakeholders

Admin Support Team:

* Manage the Admin Support team in Development Group London, with changing working practices, capacity issues and management controls, oversee admin support team in regional offices.

HR:

* Provide a confidential point of contact for HR issues and deal with/resolve (where appropriate) any day to day matters with sensitivity

Training & Development:

* Support co-ordination of monthly meetings.
* Support co-ordination of Capita training

Budgets/Finance:

* Work closely with the Head of Ops to control the cost base of the department, monitoring spend and alert Business Unit Heads of anomalies.
* Co-ordinate monthly reports

Communications:

* Work closely with the Head of Division to ensure communications, particularly in relation to management decisions and implementation are effectively communicated across the business

Skills & Experience

* Ability to maintain a consistently high level of work output and observe strict deadlines is essential
* Produce accurate and high-impact presentation documents and communications
* Ability to work autonomously and use own initiative essential
* Excellent organisation and time management skills

Desirable

* Experience of Salesforce, SAP and bespoke client databases is highly desirable

GL Hearn - About Us

GL Hearn part of the Capita Group is one of the UK's leading property consultancies providing trusted commercial property advice to the public sector, developers, investors and occupiers. Our goal is a simple one - to understand our clients' business and combine our expertise and enthusiasm to help them create, develop, protect and enhance their business interests.

GL Hearn is one of the country's top 20 multi-disciplinary property consultancies with highly experienced specialists in disciplines such as development consultancy, planning, valuation, investment, business rates and building consultancy.

Follow Capita on twitter @capitacareers
Follow Capita on facebook @careersatcapita

Capita Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Capita Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

If you are successful with your application, you will need complete Capita's vetting and screening checks. This will include, but not be limited to, Reference Checks, a Criminality Check, Financial Probity Check, Sanctions Check and Media Check